Purchasing manager
Hardware Acquisition Options
Outright Purchase
1. PBS will supply a written/email quotation that clearly states the purchase price of machines with accessories priced separately as required.
2. The quotation will make clear the status of the equipment proposed: New, refurbished, current model, ex – demonstration.
3. Manufacturers RRP fully disclosed.
‘Lease’ Finance
1. You specify the duration of a repayment program e.g. 3 years, 5 years
2. A fixed price per month or per quarter is calculated
3. The underwriter of the contract is a specialist “small ticket” lender
4. The amount of interest charged is clearly illustrated in conjunction with the capital sum being financed.
5. Why choose leasing rather than ‘cash’ purchase:
a) To preserve cashflow for immediate and/or emergency needs.
b) In the absence of cash reserves
c) Awaiting considerations. A lease can be fully deductable as an allowance against tax.
Short Term Rental
When are short term rentals appropriate?
1. If lease finance from a lender is not forthcoming
2. Start up companies
3. Finite contracts – up to 3-9 months e.g. on location
4. Trade exhibitions, galleries, film shoots
5. As a means to try out equipment functionality prior to making a long term commitment
Billing options
1. All inclusive cost per page
PBS quote a single price per page – for colour and black and white, and supply everything listed in service/support at no extra cost.
2. Annual fixed charge
A fixed charge system is mostly preferred for laser printer and facsimile machines.
3. Non-contract (Time & Materials)
Suited to back-up machines
Suited to very short term future life expectancies
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